Production Administrative Assistant

Position responsibilities:
Assist Project Managers with certain aspects of the life-cycle of all language/translation projects (place and set up jobs; contact linguists, set up deadlines and negotiate prices)
Juggle multiple tasks and priorities simultaneously in a fast-paced environment
Maintain the database and spreadsheet updated
Formatting using .doc, .PDF, and .xls files; importing images from PDF files to Word document, etc.
Billing; contacting linguists to resolve issues such as invoice/word count discrepancies; data entry
Organizing documents; scanning hard copies on to the network; printing files for big jobs
Complete administrative tasks including project set-ups, creating purchase orders, creating and tracking schedules for individual projects and department
Liaise with sales staff to ensure all projects are submitted properly
Assist Department Manager to ensure all projects are assigned

Some specs:
Setting: On-site (from the office in Itaim Bibi, São Paulo)
Schedule: Mon - Fri, 10 am to 7 pm

Essential skills and experience required:

Excellent written and verbal English communication skills, other languages would be an asset
University Degree (preferably in linguistic/translation related studies)
Detail orientation with the ability to multitask
Excellent problem solving and analytical skills
Independence in carrying out assigned tasks
Ability to work under pressure

In order to apply, please submit your CV in English

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