We have an opening available for an Administrative Assistant/Project Assistant in our Belo Horizonte office.
Knight Piésold is a specialized international consulting firm offering engineering and environmental services in Mining, Environment, Hydropower and Water Resources. We are proud of the longstanding relationships we have with our clients and delivery of exceptional services on a global scale.
You will be joining a reputable, well established global consulting firm with 100 years of industry experience.We believe in the One Team approach, with everyone working together toward achieving a shared goal. Our engineers develop their skills through working on diverse projects, our knowledge-sharing culture, career mentoring program and collaborating with top professionals in the industry.We offer unique opportunities to work on projects around the world, allowing you to enjoy career enhancing experiences and adventure.The Role: The successful candidate will have a strong understanding of the project flow from proposal phase through project closure and must be able to accurately communicate relevant project information to the project team and provide support to Project Managers by assisting in the day-to-day operations of the project team. We are seeking a motivated team player with a strong work ethic that offers exceptional communication skills and attention to detail.
Coordinate company practices within the project assistant group to improve consistency and complianceProject initiation and setupMaintain project files such as subcontractor work orders, project contracts, Request for Information (RFIs), and change ordersAssist proposal packages and bid documentsCreate project schedules using software applications such as Smartsheet and MS ProjectCreate cost projection and staff forecastingPrepare and keep project documentation such as daily reports, EMV reports, meetings minutes, etc.Work closely with accounting to ensure accuracy of data for invoicing and to issue invoicesPick-up and deliver documents such as: project documents, visas, bid packages, etc.Perform document control activities including proper recording of issued and received documents maintaining document control logsFormat and edit letters, reports and all other correspondence from the draft stage to client-ready work; adhere to record retention policies and procedures; and follow an organized filing/document management process of electronic and paper documentsPerform other administrative duties as assignedAn Ideal Candidate: Bachelor's degree (BS) or equivalent work experience5+ years of administrative experienceOrganized, resourceful, independent and able to thrive in an environment of multi–taskingPossess strong critical thinking, problem solving, customer service and interaction skillsProven ability to work well under pressureAbility to work with minimal supervisionStrong organizational and administration skillsAbility to communicate effectively and at different levels and methodsAbility to work as part as of a teamProficient in Microsoft Office, MS Project and AdobeAbility to learn new software, processes and proceduresMust have good mathematical abilities for basic calculationsAbility to read and understand bid documentsStrong attention to detailAbility to represent the company in a professional and positive manner#J-18808-Ljbffr
