The Otte Polo Group is a dynamic business group with a global footprint in the U.S., Ukraine, Nicaragua, and Peru. Our diverse operations span the tech support, call center, and fulfillment industries, and our brands include Geeks on Site, Responsive Answering Service, and Phase V Fulfillment.
Job Summary:
We are seeking a skilled Accounts Receivable and Accounts Payable Specialist to handle and oversee the company's financial transactions. This role involves handling both incoming payments and outgoing invoices, ensuring accurate records, timely collections, and payments. The ideal candidate will possess strong organizational skills, a high level of accuracy, and the ability to manage multiple tasks in a fast-paced environment.
Key Responsibilities:
Accounts Receivable:
Invoice Management: Generate and issue invoices to customers promptly, ensuring all billing is accurate and complete.
Payment Processing: Record and apply incoming payments, reconcile discrepancies, and update the accounts receivable ledger.
Customer Relations: Communicate with customers regarding outstanding invoices, resolve billing issues, and maintain positive customer relationships.
Aging Reports: Monitor accounts receivable aging reports, follow up on overdue accounts, and initiate collection activities as necessary.
Collections: Contact customers to secure payment of overdue invoices, negotiate payment arrangements, and escalate unresolved issues.
Accounts Payable:
Invoice Verification: Review and verify incoming vendor invoices for accuracy, ensure proper authorization, and enter them into the accounting system.
Payment Processing: Prepare and process payments to vendors through checks, wire transfers, or other payment methods, ensuring timely disbursement.
Vendor Relations: Communicate with vendors to resolve billing discrepancies, negotiate payment terms, and maintain good working relationships.
Expense Management: Monitor and reconcile expense reports, ensuring compliance with company policies.
Reporting: Assist in the preparation of monthly financial reports by reconciling accounts payable and receivable, and providing detailed transaction summaries.
General Responsibilities:
Month-End Closing: Assist with month-end closing procedures by preparing relevant reports and reconciling all related accounts.
Data Management: Maintain accurate and organized records of all financial transactions, including invoices, payments, and reconciliations.
Compliance: Ensure compliance with company policies, procedures, and relevant legal and regulatory requirements.
Process Improvement: Identify and recommend process improvements for both accounts receivable and payable functions to enhance efficiency and accuracy.
Collaboration: Work closely with the finance team, sales, procurement, and other departments to resolve issues and support business operations.
Qualifications:
Education: Bachelor's degree in Accounting, Finance, or a related field is preferred.
Experience: At least 4-5 years of experience in accounts receivable, accounts payable, or a combined role.
Technical Skills: Proficiency in accounting software (e.g., QuickBooks, SAP) and Google Suite.
Analytical Skills: Strong attention to detail with the ability to analyze financial data and reconcile discrepancies.
Communication Skills: Excellent English verbal and written communication skills for interacting with customers, vendors, and internal teams.
Organizational Skills: Ability to manage multiple priorities, meet deadlines, and work independently.
Problem-Solving: Strong problem-solving skills with the ability to resolve issues related to billing, payments, and vendor relations.
Candidates must be available in the Eastern Standard Time (EST) time zone.
Preferred Qualifications:
Previous experience working in a remote setting.
Ability to work Eastern Standard Time.
Certification in accounting, accounts payable, or accounts receivable (e.g., CPAR, CPA).
Benefits:
Competitive salary.
Paid time off and holidays.
Professional development opportunities.
Job Type: Full-time
Pay: R$5,489.10 - R$7,135.83 per month.
Application Question(s):
Do you have experience with QuickBooks, SAP, and Google Suite?
Do you have any certification in accounting, accounts payable, or accounts receivable (e.g., CPAR, CPA)?
Experience:
Accounting: 5 years (Preferred)
Language:
English (Required)
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