Interested candidates are required to complete the following on-line application to the attention of: The Recruitment Team.
This temporary position is effective immediately until on or about May 30, 2025 due to acceptance of a non-union position.
The York Region District School Board (YRDSB) supports a flexible working culture and currently provides the opportunity for employees to work from home in addition to working in the office for some positions.
The YRDSB implemented a Working From Home Guidelines to facilitate this work option.
In compliance with Board policies and procedures, responsible for providing clerical and administrative support to the Administrative and Legal Services Management Team.
MAJOR RESPONSIBILITIES: To support the Privacy and Records Management Offices with gathering, sorting, scanning, collating, redacting and filing records related to Access to Information requests made under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).To support the coordination, review and updates to the Board's Records Retention Schedules.To handle sensitive and confidential information pertaining to Human Rights Tribunal (HRTO) matters, such as HRTO Applications and Responses, personal information of Applicants and staff, and communication from lawyers.To process, track and retain all legal invoices related to Board matters in accordance with the Board's records management procedures.To prepare reports to support the department's annual compliance reporting requirements, including the creation of reports relating to legal expenditures, privacy incidents and access to information requests.To coordinate, prepare and distribute agenda materials for assigned Board committees, attend meetings, prepare minutes and carry out appropriate administrative actions arising from committee deliberations.
Some evening work is required.To maintain and update the Administrative and Legal Services department information on the BWW (YRDSB Intranet) and WWW and ensure that Board documents displayed are accurate and current.To monitor, review, respond or redirect email communications received in the department mailboxes.To provide clerical/administrative support for special projects within the Administrative and Legal Services department as required.To perform other duties as assigned.LINE OF RESPONSIBILITY: Responsible to the Comptroller, Administrative, Legal and Trustee Services and takes direction from the Manager, Administrative and Legal Services.
EDUCATION, EXPERIENCE AND QUALIFICATIONS: A two-year post-secondary diploma in office/business administration or related discipline, or equivalent as approved by the Board, is required.A minimum of five years in office administration or related experience is required.Effective verbal and written communication, interpersonal, organizational, problem-solving and computer skills are required.Ability to deal effectively with a variety of individuals and groups both within and outside the Board is required.Knowledge of legislative and regulatory requirements for records retention including the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), Personal Health Information Protection Act (PHIPA) and the Education Act are considered an asset.Must possess a valid Ontario Driver's License and have access to own transportation.Equity, Diversity and Inclusion Statement The York Region District School Board (YRDSB) believes in giving each and every applicant an equal opportunity to succeed on their own merit and we strive to hire staff that reflect and support the diverse perspectives, experiences and needs of students and communities.
We remain committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments.
At YRDSB, we recognize that many of these identities intersect and therefore, equity, diversity and inclusion can be complex.
We value and respect the contributions that each person brings to enriching the Board and are committed to ensuring full and equal participation for all in the communities that we serve.
Accessibility and Accommodation Statement We also recognize the duty to accommodate and foster a culture of inclusion.
Consistent with the principles of dignity, individualization and inclusion, we will make any appropriate accommodation based on any of the protected grounds in the Human Rights Code to support candidate participation in the hiring process.
Important Note for YRDSB Employees: If you have a current accommodation in place through Disability Management, please inform your Disability Management Case Manager to ensure that your accommodation needs can be met in the new role that you are pursuing.
Additional Information for CUPE 1734 Employees: LA.11.7 Those twelve (12) month employees filling vacancies as a result of their applying to a job posting are to remain twelve (12) months at their position.
Ten (10) month employees are to remain in their position until the end of the school year.
This requirement can be waived with permission from the Superintendent responsible for Human Resource Services.
As a condition of employment, anyone seeking employment or wanting to volunteer must provide a satisfactory police record check.
A Police Vulnerable Sector Check (PVSC) must be completed by the police services in the jurisdiction in which you reside, this is based on your home address and must be satisfactory to the YRDSB and completed within six (6) months prior to the scheduled start date.
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