Role This contract position will be responsible for supporting the Publicist with their back-end support. Direction will come directly from the Publicist or Publicity Lead, to include direction, training, and support. As a Publicist Assistant you will perform various administrative tasks, including answering emails and scheduling meetings, know how to build lasting relationships, and have good writing skills. For this role, a strong Internet connection is required, along with experience using communication tools like Skype, Zoom and Slack. Ultimately, you should be able to handle administrative projects and deliver high-quality work under minimum supervision. Responsibilities Ensure all client deliveries and manage client expectations. Write pitches to send to the media weekly Understand clients' brand and mission to secure media opportunities. Media list building: pull contacts from Cision and Google News Sending mail merges Manage media opportunity client alerts through Media inbox Sending media opportunities to clients Media and Client Coordination including scheduling interviews Updating Client Media Base with media op and press release metrics Update of Product Request Tracker Update Live Links Sending live links to clients Follow-up emails with the media, weekly Pitch in PodMatch & MatchMaker Lists for Podcasts Airtable Numbers updates, Wednesday Afternoon Industry research Set up Google Alerts Set up Cision Alerts Prep Client Call Agendas Assisting with client updates and reports through outbound emails Monthly reports, coverage book created and sent to clients(3hr) Friday Recaps, call agendas(1hr + 1hr) Quarterly Time studies Monthly assessment Task Examples Write pitches and send to media Nurturing media relationships Secure media opportunities for clients Conducting Research Competitor Analysis Creating Media List New Business List Scraping Lists Scheduling meetings and interviews. Preparing Media Opportunities and updating of Media Tracker Creating Slides for presentation. Updating Heather's Media Tracker Create Media Trackers for New Clients Results Work with our Publicist(s) to manage the various ongoing public relations projects with the agency Build lasting relationships with the media Sending effective and coherent pitches Create Portfolio of nurturing medias outlets Timely medias to clients Smooth experience for clients Meeting Metrics Securing media opportunities for clients Requirements Prior demonstrated experience within an Assistant role. Excellent written and verbal communication skills and able to communicate effectively. Excellent attention to detail Strong written and verbal communication, administrative and organizational skills Ability to maintain a realistic balance among multiple priorities Ability to work independently on projects and must be able to work under pressure at times to handle a wide variety of tasks and time management Can work in Eastern Time Zone Good analytical and listening skills Motivated, energetic with a can do attitude Helpful and supportive spirit. Problem solver Professional attitude and presentation Ability to prioritize conflicting deadlines Ability to work autonomously, employ initiative to find solutions, prioritize and exercise discretion Knowledge of Google applications and managing calendars Excellent organizational and administration skills A proactive and flexible approach to work Be self-motivated Ability to manage confidential information Good project and time management skills Knowledge of online tools such as slack, cision Knowledge of social networking and marketing Ability to manage multiple priorities and meet deadlines Good business communication skills for dealing with clients Have a desire to serve and looking for ways to help people Ability to identify and solve problems before they reach critical stage Knowledge of online file sharing & storage devices such as Dropbox, OneDrive or Google Drive
