RoleThis contract position will be responsible for supporting the Publicist with their back-end support. Direction will come directly from the Publicist or Publicity Lead, to include direction, training, and support. As a Publicist Assistant you will perform various administrative tasks, including answering emails and scheduling meetings, know how to build lasting relationships, and have good writing skills. For this role, a strong Internet connection is required, along with experience using communication tools like Skype, Zoom and Slack. Ultimately, you should be able to handle administrative projects and deliver high-quality work under minimum supervision.ResponsibilitiesEnsure all client deliveries and manage client expectations.Write pitches to send to the media weeklyUnderstand clients' brand and mission to secure media opportunities.Media list building: pull contacts from Cision and Google NewsSending mail merges Manage media opportunity client alerts through Media inboxSending media opportunities to clientsMedia and Client Coordination including scheduling interviews Updating Client Media Base with media op and press release metricsUpdate of Product Request TrackerUpdate Live LinksSending live links to clientsFollow-up emails with the media, weeklyPitch in PodMatch & MatchMakerLists for PodcastsAirtable Numbers updates, Wednesday AfternoonIndustry researchSet up Google AlertsSet up Cision AlertsPrep Client Call AgendasAssisting with client updates and reports through outbound emailsMonthly reports, coverage book created and sent to clients(3hr)Friday Recaps, call agendas(1hr + 1hr)Quarterly Time studies Monthly assessmentTask ExamplesWrite pitches and send to mediaNurturing media relationshipsSecure media opportunities for clientsConducting ResearchCompetitor AnalysisCreating Media ListNew Business ListScraping ListsScheduling meetings and interviews.Preparing Media Opportunities and updating of Media TrackerCreating Slides for presentation.Updating Heather's Media TrackerCreate Media Trackers for New ClientsResultsWork with our Publicist(s) to manage the various ongoing public relations projects with the agencyBuild lasting relationships with the mediaSending effective and coherent pitchesCreate Portfolio of nurturing medias outletsTimely medias to clientsSmooth experience for clientsMeeting MetricsSecuring media opportunities for clientsRequirementsPrior demonstrated experience within an Assistant role.Excellent written and verbal communication skills and able to communicate effectively.Excellent attention to detailStrong written and verbal communication, administrative and organizational skillsAbility to maintain a realistic balance among multiple prioritiesAbility to work independently on projects and must be able to work under pressure at times to handle a wide variety of tasks and time managementCan work in Eastern Time ZoneGood analytical and listening skillsMotivated, energetic with a can do attitudeHelpful and supportive spirit. Problem solverProfessional attitude and presentationAbility to prioritize conflicting deadlinesAbility to work autonomously, employ initiative to find solutions, prioritize and exercise discretionKnowledge of Google applications and managing calendarsExcellent organizational and administration skillsA proactive and flexible approach to workBe self-motivatedAbility to manage confidential informationGood project and time management skillsKnowledge of online tools such as slack, cisionKnowledge of social networking and marketingAbility to manage multiple priorities and meet deadlinesGood business communication skills for dealing with clientsHave a desire to serve and looking for ways to help peopleAbility to identify and solve problems before they reach critical stageKnowledge of online file sharing & storage devices such as Dropbox, OneDrive or Google Drive
