14 Oct 2024
Event Producer - Registration Lead
Who we are?
We are a global engagement and marketing agency that, since 1987, has been helping brands, associations, and non-profit organizations solve their main personal challenges through our core expertise: live and virtual events, strategic and digital communications, and community consulting and solutions. We are an independent agency, headquartered in Geneva, Switzerland, with a global presence of 60 offices in 31 countries.
More than MCI, we are MCIers!
We are a company made by people, for people. A global marketing and engagement agency, and just as we seek to engage our external clients, we are constantly evolving in the way we care for our most important client: our talents, our MCIers.
We thrive through diversity: encouraging the autonomy of our talents with respect, transparent leadership, dynamic and diverse teams. We are constantly seeking more talents from diverse groups to enrich our teams.
We encourage inspiring moments of discovery: welcoming, recognizing, and promoting continuous learning.
We live for growth: always aiming for new opportunities, engagement, and balance in the quality of life and well-being of our talents.
We promote innovation and entrepreneurship: ensuring that each talent is seen, boosting their professional and personal growth.
We are motivated people, united by MCI's values and purposes, and even more by the passion and will to make things happen and achieve.
After all, when people come together, magic happens.
Job Description:
Event Project management focused on Registration area: client face and report; contact and management of internal and external suppliers; project execution to ensure quality and client satisfaction; organized and committed to deadlines with team and client; Development of presentations (in English, Portuguese and Spanish) and reports in PowerPoint; interacting and ensuring information flow along team and client. Responsible for all matters on Registration area: floorplans, staffing needs, production schedule, etc. To order and secure equipment needed for badge pickup and help desk areas (branded lanyards, lanyard trees, trash cans, office supplies, lost & found, shred bins, etc.) Develop playbook, production schedule, and training documentation for the badge pickup workstream. Advise on ambassador staffing needs and signage plan for badge pickup area Coordinate registration platform on shipping logistics to ensure registration platform equipment arrives on time. Manage the Session Scanning workstream - compile session scanning matrix, gather ancillary event scanning needs, lead onsite session QC with content and registration platform teams Oversee onsite badge pickup operations on setup day and event day.
Role:
Pair work with PM Master and other workstream leads;
Responsible for all Registration area on 3 events (SP, BOG and CDMX);
Quotes management and Internal MCI processes;
Responsible for event operation plan, execution and management. (Registration perspective)
Organize and manage operations processes (schedules, check lists, cash and flow) - Negotiations with vendors, manage deadlines and schedules to be accomplished. Responsible for training and lead on site freelancers. (Registration perspective)
Tools: "Airtable", "Planner", schedules management. "Planner" control to accomplish the tasks on deadlines (tasks schedule from weekly meetings with client). "Airtable" control to accomplish the tasks on deadlines (tasks schedule with client to team)
Bring suggestions and ideas to the project respecting the standards that must be accomplished. Bring solutions.
Help to build and organize the information Event – Operational perspective.
Job Requirements:
Experience in Events Management, planning and production– preferable corporate events – Experience in Registration management;
Knowledge in Excel spreadsheet and PPT presentation;
Advanced English and Spanish - must be able to conduct a meeting and build a presentation in both languages;
Process oriented – must be an organized person and committed with schedules and deadlines;
Some knowledge in planning tools, such as Planner;
Lead vendors interaction and negotiation (Expo and Branding perspectives)
Complementary information:
Contract as PJ (salary + perks)
Start in May/2025
Home office with at least 2 meetings (sometimes more) per month in the office (Morumbi region). On site during site visits and event.
Benefits of being an MCIer:
Medical Assistance - Health comes first!
Meal/Food Voucher + HO Allowance
- Dinner, groceries, office supplies, you can choose!
?Physical Activity and/or Education Allowance – Exercise your body or mind as you prefer!
Daycare Assistance – To take care of the little ones!
Long Service Awards – Your work is what drives us forward, so thank you!