**About the Client**:
Our client, a fast-scaling marketing agency in the USA, is seeking an efficient and proactive Executive Assistant to support their executive team. Committed to excellence and innovation, our client fosters a diverse work culture that values collaboration and integrity. Join their team and be an integral part of driving organizational success.
**About the Role**:
We are seeking a dedicated Executive Assistant to provide high-level administrative support to executive teams. As an Executive Assistant, you will play a pivotal role in ensuring the smooth operation of daily activities, managing schedules, coordinating meetings, and handling confidential information with discretion. Individuals with law/legal niche experience are encouraged to apply.
**Responsibilities**:
- Manage and maintain executives' schedules, including arranging appointments, meetings, and travel itineraries.
- Prepare and edit documents, presentations, and reports for executive team members.
- Coordinate and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
- Conduct research and compile data as needed for executive projects and initiatives.
- Act as a liaison between executives and internal/external stakeholders, maintaining professional communication and relationships.
- Handle sensitive and confidential information with discretion and professionalism.
- Assist with special projects and ad-hoc tasks as assigned by executives.
**Requirements**:
- Proven experience as an Executive Assistant or similar role, preferably in marketing agencies.
- Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Strong communication and interpersonal skills, with the ability to interact professionally at all levels.
- Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Attention to detail and high level of accuracy in all tasks.
- Ability to maintain confidentiality and exercise discretion when handling sensitive information.
- Resourcefulness and problem-solving skills to handle unexpected situations efficiently.
**Position**: Executive Assistant
**Location**: Remote
**Working Hours**: 9 am to 6 pm EST
**Salary**: USD 800 to USD 1600 per month
**Internal Job ID**: 0161
