We are seeking a highly organized and detail-oriented Executive Assistant with a background in project management and construction to support our executive team. The ideal candidate will have strong administrative skills, exceptional project management capabilities, and a passion for the construction industry. This role requires the ability to multitask, prioritize effectively, and maintain confidentiality in a fast-paced environment.Responsibilities:Administration and Executive Management.Diary management - inclusive of internal/external meetings, weekly travel itineraries/logistics.Travel management – inclusive of flights, transfers, visas and accommodation bookings, ensuring cost-effectiveness is maintained/monitored at all times.Events management – coordinating and managing all catering and venue requirements for internal meetings, business forums, and off-sites (onsite/external).Expense management – reconciliation of all Executives monthly expenses, ensuring the receipt and payment of invoices align to expense policy/ensuring all expenses are coded correctly to each live project.Data Management – maintaining share drive for executives' invoice, procurement and management of invoices from vendors/partners.In addition, the role is also expected to:Coordination and management of key documents within the team.Conduct basic analysis (Excel) and prepare presentations and papers to support key meetings and conversations.Partner with other stakeholders and teams to ensure meetings are set up, well-run, and information required is available for all attendees.Other tasks and responsibilities assigned by the CEO/Founder/owner.Qualifications:Candidate must possess at least a Bachelor's/College Degree in any field.At least 1 year of working experience as a Personal Assistant/Executive Assistant is required for this position.At least one (1) year of driving experience with a valid driver's license (a MUST).Resident of Cabuyao or Sta. Rosa, Laguna (PREFERRED).Background in the Construction industry (a MUST).Required Skill(s): Good Interpersonal Skills, Microsoft Word, Microsoft Office, Microsoft Excel.Must have excellent communication skills both oral and written to assist customers.Willing to do fieldwork if needed to coordinate with Construction stakeholders.Strong ability to multitask and prioritize.Possesses good interpersonal skills, positive attitude, flexible, and reliable.Creative, resourceful, and results-oriented.Strong time management skills and ability to meet deadlines.Can handle pressure and attend to clients effectively.With a high level of integrity and keen attention to details.
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