Executive Assistant | Long-Term Opportunity at an American Company At Blue Dot, located in São Paulo, we specialize in Business Process Outsourcing (BPO), providing top-notch staffing solutions for companies in the United States. With a history spanning over 10 years, we have helped numerous clients meet their needs and have enabled thousands of Brazilian professionals to excel in their careers with major U.S. players. Job Details: Position: 100% Remote Fixed Salary: R$ 4.500 Monday to Friday Working Hours: 10:00 AM - 7:00 PM BRT Responsibilities : Work independently, be highly organized, and be an outstanding problem solver. Deliver exceptional customer service to key stakeholder groups our organization communicates with through a high volume of daily email and phone interactions, including current clients, potential clients, centers of influence, conference planners, vendors, and more. Actively help to keep everyone on the virtually-based team aligned, proactively looking for, identifying, and addressing potential miscommunications, dropped plates, and other potential hiccups before they happen. Be "the glue" that helps our team communicate and collaborate effectively. Effectively coordinate and follow through on the CEO's business activities and commitments, including managing the CEO's complex calendar of key events, conference calls, webinars, meetings, deadlines, and travel logistics. Manage the CEO's private email box for all incoming correspondence, rerouting emails to the appropriate team member, filing emails, responding to emails when appropriate, and flagging those emails that need to be handled by the CEO directly. Manage the company's general email inbox, responding to every email professionally, timely, and accurately. Answer incoming calls from clients and prevent spammers from accessing the team. Schedule, coordinate, and plan virtual and/or in-person meetings. Create standardized, documented processes for recurring tasks. Serve as a backup to other team members when needed, such as assisting with posting to social media accounts, proofing, and distributing written material to our clients, etc. Pre-plan, manage, and travel in August to the "Annual Team Retreat" in Arizona. Proficiency in ClickUp project management software is required. What we Offer: Stability: Long-term position with continuous investment in the development of our executives. Professional Growth: Boost your career with real opportunities for advancement. Supportive Team: Work with a collaborative and supportive team that values communication and teamwork. Requirements: Fluent English: Ability to communicate fluently in English is essential for this role. Experiencie as Assistant to C-Levels Organizational Skills: Must be highly organized and capable of managing multiple tasks simultaneously. Problem-Solving Skills: Outstanding problem-solving abilities. Independence: Ability to work independently and efficiently. US Visa: Must possess a valid US visa to attend the annual company event in United States. Apply now and join a company that values your experience and invests in your professional growth!
