We are looking for a proactive, organized, and highly motivated Executive Assistant to provide comprehensive support to the CEO of our fast-growing web hosting/IT company. The ideal candidate will have experience in the IT or tech industry, be able to manage complex schedules, and coordinate high-level meetings with internal and external stakeholders. This is a key role, requiring discretion, exceptional organizational skills, and a deep understanding of the dynamics in the tech sector. Key Responsibilities: Administrative and Executive Support: Manage the CEO's calendar, scheduling and prioritizing appointments, meetings, and travel arrangements. Attend meetings with or on behalf of the CEO, taking notes, preparing meeting minutes, and following up on action items. Act as a liaison between the CEO and internal departments, clients, and external partners, particularly within the tech industry. Prepare and manage correspondence, reports, and presentations for internal and external communication. Project and Task Management: Assist the CEO in managing strategic projects, tracking progress, and ensuring deadlines are met. Work closely with the leadership team to ensure seamless execution of company-wide initiatives. Proactively identify challenges, offer solutions, and coordinate efforts to resolve any issues. IT and Tech-Specific Duties: Help the CEO stay informed about trends, technologies, and tools within the IT and tech sectors. Assist in coordinating meetings and communication with tech vendors, service providers, and technical teams. Provide administrative support related to technical projects, including scheduling and preparing materials for meetings with developers, IT teams, or partners. Travel and Meeting Coordination: Arrange travel logistics for the CEO, including flights, hotels, transportation, and visas (if required). Accompany the CEO to key meetings, taking detailed notes, tracking action points, and ensuring all follow-up is completed. Manage executive travel itineraries, ensuring efficient and seamless travel plans for both national and international trips. Confidentiality and Discretion: Handle sensitive information with the highest level of confidentiality and professionalism. Manage all communications on behalf of the CEO, maintaining confidentiality at all times. Qualifications: Experience: Minimum of 3-5 years experience as an Executive Assistant or Personal Assistant to senior management, preferably within the IT, tech, or web hosting industry. Skills: Strong organizational skills with the ability to manage multiple tasks and prioritize effectively. Excellent written and verbal communication skills. Proficient in Microsoft Office, Google Workspace, and project management tools (e.g., Trello, Asana, Monday.com). Experience using CRM systems, ticketing systems, or IT-specific software is a plus. Ability to manage complex calendars, travel arrangements, and meeting coordination. High attention to detail and ability to work in a fast-paced, tech-driven environment. Preferred: Tech-Savvy: Familiarity with technical terms, software development processes, and IT infrastructure is highly desirable. Industry Experience: Experience working in a web hosting, SaaS, or tech company is a major advantage. Key Attributes: Proactive and Initiative-Driven: The ideal candidate will take initiative and anticipate the needs of the CEO, always being one step ahead. Strong Communication and Interpersonal Skills: Ability to work with C-level executives, internal teams, and external stakeholders. Problem-Solving Skills: Adept at identifying potential challenges and offering creative solutions. Adaptable: Able to thrive in a fast-changing environment and adjust to shifting priorities.
