Job Title: Executive Assistant
City: São Paulo, SP, BR
Work Model: Hybrid
Clevel: C36
As an Executive Assistant, you will provide direct support to the Vice President of Regional Sales for Ingredients Solutions, being responsible for organizing and managing his schedule, planning travel (and related needs), organizing internal events, contracting services, reporting expenses, and other administrative tasks.
The position will involve direct contact with the entire management team, assisting with activities related to the VP, as well as receiving visitors in Brazil.
At dsm-firmenich, being a force for good is not optional.
Diversity, Equity & Inclusion is a shared responsibility woven into our daily work, benefiting to our People, Customers & Communities and driving business value.
Equal access to opportunities is a given, belonging is a shared feeling, authenticity is celebrated.
Your key responsibilities
- Assistance of vice president of the Ingredients, manage agenda and administrative needs, as well as management of local demands for the entire team and leadership group, manage pending issues; define document routing; type and format documents; prepare invitations and summons, spreadsheets;
- Corporate travel planner (air/accommodation/transport), scheduling strategic agendas for events, and managing the logistics of international executives/visitors.
- Responsible for third party management, supplier registration, creating purchase orders and good receipt invoices (SRM user)
- Key person for cost control, replenishment of office/general supplies/market products
- Preparation of minutes at regional and strategic meetings, gathering information, to-do and pending lists, creating, and maintaining an updated database; demand actions, responses, reports; control schedules, deadlines; direct information; monitor processes; reproduce documents.
You Bring
- Degree in Business Administration, Secretary, Languages, or related field.
- Fluency in English and Spanish (written and spoken).
- Experience in administrative and secretarial activities.
- Profile oriented towards continuous development and the acquisition of new knowledge.
- Good organizational skills.
We Bring
- A space to grow by encouraging and supporting curiosity and an open mindset;
- A culture that prioritizes safety and well-being, both physically and mentally;
- The opportunity to work for a company where sustainability is much more than a claim and is core to our strategy and purpose;
- Barrier-free communities within our organization where every employee is equally valued and respected - regardless of their background, beliefs, or identity;
- A firm belief that working together with our customers is the key to achieving great things;
- An eagerness to be one team and learn from each other to bring progress to life and create a better future;
How to apply
Equal opportunities commitment
dsm-firmenich is fully dedicated to inclusion because when people feel engaged and empowered, their creativity and innovation drives unprecedented progress.
We aim to build a workplace where opportunity really is equal, so everyone can thrive.
We do not discriminate: (here,) there's a place for everyone with us.
dsm-firmenich is an Equal Opportunity and Affirmative Action Employer.
Our people are as diverse as our customers.
For us that includes a commitment to ensuring equal employment opportunities for all job applicants and employees.
Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law.
We are committed to providing reasonable support for disabled applicants in our recruiting process.
Should you need assistance, and are comfortable to share this, please let us know.
About dsm-firmenich
As innovators in nutrition, health, and beauty, dsm-firmenich reinvents, manufactures, and combines vital nutrients, flavors, and fragrances for the world's growing population to thrive.
With our comprehensive range of solutions, with natural and renewable ingredients and renowned science and technology capabilities, we work to create what is essential for life, desirable for consumers, and more sustainable for the planet.
dsm-firmenich is a Swiss-Dutch company, listed on the Euronext Amsterdam, with operations in almost 60 countries and revenues of more than €12 billion.
With a diverse, worldwide team of nearly 30,000 employees, we bring progress to life every day, everywhere, for billions of people.