Fops And Project Senior Contract Specialist

Domain

Procurement
Type of contract

Regular position
Experience

Minimum 6 years
Candidate Profile

- Advanced Contracts and Purchasing Technical Competencies required
- Basic or intermediate on other technical competencies
Qualification and Background:
- Typically, a University degree in Law, Quantity Surveying, Engineering or relevant business area, ideally with a post-graduate qualification in a complementary area
- Ideally a professional qualification (or working towards) in Procurement, Surveying or other relevant profession.
- Knowledge & understanding of procurement processes including ethical principles; bidder prequalification; invitation to tender; comparative evaluation of contractors; & award, claims management, administration, amendment & close out of contracts
- At least 5 years practical experience in preparation, negotiation and administration of complex projects contracts, preferably in the offshore oil industry
- General knowledge & understanding of the technologies utilised by oil and gas operators and packages like SURF, Topsides and FPSO´s in general.
- Demonstrable professional knowledge & understanding of commercial, legal and insurance issues affecting the Company in general, & "in depth" understanding where relevant to contracts for works, goods & services.
- Demonstrable experience in drafting & administration of EPC, EPIC, & EPSCC type contracts.
- Good knowledge & understanding of different means of contractor remuneration & their commercial implications, practical experience of their use, & sound ability to select & draft appropriate provisions.
- General knowledge & understanding of Company's business functions, with "in depth" understanding of the Contracts function & how it adds value, and a commitment to deliver added value
-

Proficient in English.
Fluent in Portuguese.
- Ability to work in a Project environment and go above and beyond to deliver the project deadlines.
Activities

The job holder main activities are:
- Focal point for Field Operations (except FPSO Contracts);
- Establishment of the FEED, EPSCC, EPCI, EPFS, LOF, L&O and various minor contracts and amendments;
- Validate or ensure validation of all the all contractual documents and formal letters issues by the contracts;
- Define contracting strategy with 'Duet' counterpart in to serve & protect Company's best commercial interest;
- Propose, pre-qualify & recommend suitable contractors/suppliers for bid lists to maximise tendering efficiency;
- Compile issue and administer 'Invitation to Tender' packages to procure the most realistic and commercially attractive proposals from potential contractors/suppliers.
(This includes reviewing and compiling the technical part of the ITT package based on input received from Technician & providing commercially relevant advice);
- Draft appropriate contractual and commercial terms & conditions to best serve & protect Company's interests;
- Review bids, participate in contractual & commercial clarifications & negotiations, prepare all the associated documents such as presentations, minutes of meetings, contractual & commercial qualifications log, draft Recommendation to Award, finalize the Contract, administer the award of contracts, change/variation orders, contract amendments, claims and all associated correspondence;
- Review and consider legal aspects associated with contract award & administration, liaising with the Legal Department, providing advice to clients as appropriate & assisting as appropriate in settlement of law suits;
- File contractual documentation and correspondence in a logical, organized and auditable manner;
- Ensure all proper contractual certificates, bonds, guarantees and insurance required under contract portfolio are in place on time;
- Prepare various contractual certificates (i.e.
Milestone Certificates, Provisional Acceptance Certificate, Final Acceptance Certificate), which are required to be issued by Company to Contractor in accordance to the contract;
- Review Change Order Requests, draft Change Order Instructions, negotiate and administer change orders initiated by Company or Contractor and contract amendments;
- Participate in weekly meetings with suppliers/contractors providing general assistance and advice on contractual and procurement matters as required to support the project's activities;
- Provide input to cost with potential changes and actual changes throughout the project - Perform contractual activities using tools such as SAP, e-Sourcing, Agora, etc;
- Embedding a culture of continuous improvement with responsibility for ensuring the sharing of lessons learned and best practice;
- Perform all contracting activities in compliance with Company policies & procedures and Brazilian legislation;
- Facilitate any meetings required to conduct the activities of the job;
The Job holder manages the Compliance:
- Verify that company's Contractual and Purchasing Policies and applicable laws and regulations are adhered to, especially related to ethic and transparency;
- Verify that procurement documents and procedures comply with the standards of the company and the agreements with the partners;
- Ensure the application and respect of the procedures in the tender process;
- Ensure the application of TEPBR General Terms and Conditions for purchase of equipments especially as it concerns complex, high value, - high risk equipment;
The Job holder adheres to the HSSE rules:
- The employee shall perform his/her activities in compliance with the HSE Management System, aligned with One Maestro Principles and oriented to safeguard the integrity of people, the environment and Company's assets and reputation;
- Set a personal example in adherence to TEPBR HSE procedures;
- Raise awareness and provide guidance in directing employees under their supervision with regard to the execution of the HSE rules, both for Company Staff and suppliers without detracting from Contractor's legal obligations;
- Assure themselves and the persons under their supervision of the safety of the workplace to avoid danger to persons, installations and avoid impact to the environment;
- Maintain the means for personal protection and safety emergency procedures;
- Conduct regular inspections and report any incidents (Anomaly, unsafe acts, near miss, damage, spill, injury, etc...);
- Notify relevant staff on accidents, incidents and near-misses and initiating corrective actions;
Accountable:
- To prepare, negotiate, award and administrate contracts/purchase orders for works/goods/services in such a manner as to ensure the Company's best commercial interests are both served and protected;
- To conduct the job in a way that best optimizes Company's HSEQ performance, reputation & profitability and in strict compliance with the highest standards of business ethics;
- To be compliant with the requirements of the Company Management System ('CMS'), relevant to the job, reporting any non-conformities to line management;
The job holder will ensure that:
- Company rules are followed or derogated for;
- General Specifications, Guidelines and Manuals are taken into account;
- Metrics and KPIs are observed, monitored and properly reported;
- Will act as the Project & Subsea Contract Lead when required;
Newly Producing subsidiary with exploration/appraisal/development phases on operated assets.
Projects are predominately on LAPA (Production, Projects & Appraisal Drilling) and CM 541 (exploration drilling with potential to progress to appraisal drilling)
- High cost environment with stringent local regulations;
- Deep water / Ultra-deepwater context;
- Taking over an existing facility operated by third party;
- New Infrastructures o Contractual Assistance to Assets Operated by Others (OBO);
- High level of technical risks due to the operational costs;
- High level of performance objectives;
- Team work within a lean structure;
- Relation with state authorities/regulators if applicable;
The job holder works in a multidisciplinary contracts environment (exploration, drilling, development, work in sea and land) in an international environment and in a strong local content environment all at once.
Lack or untimely delivery of materials or services whatever its value may have important production and financial consequences.
Job Dimensions:
The job holder is part of the Project Contracts team of TotalEnergies EP Brasil (affiliate with high complexity)
Annual turnover purchasing: 500 – 700 MUSD
Number of Materials items in stock > 2000
Number of import files/year: > 50
Number of staff in C&P: 18
The Job holder's dimensions are as below:
Number of import files/year: > 20
Number of Purchase Orders /Year: >5 000
Number of contracts /Year: > 200
Stock value: >50 MUSD
Number of suppliers: >60
Number of staff in TEPBr: ~350
Number of contracts /Year: 3 to 7 depending on complexity

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