Overview
Jhpiego seeks a Finance and Administration Director to provide administrative and organizational leadership and direction to ensure the contractual, administrative and financial integrity for an upcoming USAID-funded Universal Health Care Project: Family Planning/Adolescent Reproductive Health Activity (FP/ARH) in the Philippines. The $30 million project aims to increase high-quality health care for vulnerable Filipinos and improve sustainable health outcomes that align with USG, USAID, and Philippine government objectives. The project is expected to operate over a five-year period. S/he will operate under the leadership of the Chief of Party and with the senior management team.
Responsibilities
Ensure accurate financial, contractual and administrative reporting of the project compliant with Jhpiego and USAID rules and regulations, and terms and conditions of the award.
Ensure effective program start-up including developing necessary financial tools, templates and manuals for use by program, country teams and partners.
Oversee day-to-day coordination of financial activities ensuring cost efficiency.
Lead development of annual budgets and provide guidance for local country finance staff to ensure all project activities and local costs are accurately budgeted.
Prepare monthly, quarterly, and annual financial reports by consolidating and utilizing financial information from various sources including but not limited to SAP, QBE, and internal financial forecast and labor data.
Oversee and manage all sub-grants' budgets and ensure subaward management policies and processes are in place, ensuring compliance and reporting of sub-awardee, and building their capacity as needed.
Ensure that Jhpiego human resources and administrative procedures are in place for project.
Oversee project's day-to-day cash needs, payments, procurement, contracts, sub-grants, reviewing/processing invoices, district office start-up, operation systems, policies and procedures, consultant payments.
Provide guidance to project team members regarding the financial requirements of the project and office operations in compliance with USAID, Johns Hopkins University, and Jhpiego procedures and policies.
Lead the development, monitoring, and review of project budgets; conduct monthly financial analysis with project and country teams and budget vs. expense reports to determine reasonableness of variances and take appropriate actions, as required in consultation with Project Director and relevant staff.
Facilitate the work of external audits and ensure that financial records are properly maintained and readily available during audits.
Ensure that USAID resources are appropriately directed to project priorities and are in line with project work plans.
Provide financial reports, including pipeline analysis, quarterly project reports, and other ad hoc reports as requested by the donor.
Perform pipeline analysis, including review of accruals and commitments of the current portfolio to ensure projects operate within allocated budgets and according to the contractual terms and ensure validity of the same.
Monitor burn rates, sub-award financial expenses and budget to actual reports and make clear recommendations for implementation.
Mentor, support, and oversee the work of a team of highly qualified staff to ensure alignment of their efforts in concert with project goals resulting in rapid and sustainable results.
Ensure that Jhpiego's human resources and administrative procedures are in place for the project and staff are in compliance. These include timekeeping, tracking of leave, sick days, absence, personnel employment records, and other human resources actions.
Under the direction of the CFO's office, support all financial, compliance or funder audits requiring review of USAID program funds and expenditures.
Required Qualifications
Advanced degree in Business Administration, Public Administration, Finance, Accounting or relevant field
At least 13 years of experience in administrative and financial management in donor-funded managing grants or contracts and proven results successfully staying within budget and compliant with all donor and organizational requirements.
Direct USAID experience.
Experience with financial analysis, financial reporting, cash flow analysis, budget development and forecasting, preferably on international health projects.
Experience providing financial planning and management, human resources and procurement for projects in Southeast Asia.
Previous direct supervisory experience of professional and support staff.
Knowledge of USG cost principles, including USAID regulations, GAAP accounting rules and grants contract management.
Demonstrated experience organizing resources and establishing priorities.
Demonstrated experience leading a capacity-building approach for CSOs, providing capacity-building assistance at individual and organizational levels.
Subcontract or sub-agreement financial management experience.
Knowledge of financing mechanisms - contracts and grants and their relevant terms and conditions.
Experience developing and/or implementing finance and accounting policies, procedures and systems.
Strong interpersonal and team-building skills with significant experience building strong host country national team.
Excellent verbal, written, interpersonal, and presentation skills in English.
Experience hiring and supervising personnel.
Excellent skills in facilitation, team building, and coordination.
Ability to coach, mentor and develop financial and administrative capacity of project staff.
In-depth knowledge financial software applications, databases and spreadsheets, including QuickBooks Enterprise, and Microsoft Office.
Ability to travel nationally and internationally.
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