Why work for Brennan?
At Brennan, we aim to lead, not follow.
One of the ways we do this is through an open diverse culture that values performance, where anyone in the team can bring new ideas to the table and see them thrive.
Our people are empowered, unique, considerate, supportive, trusting and accepting being the cornerstone of the business.
Because of this approach, we have now become the largest Australian owned systems integrator in Australia.
Brennan offers an excellent remuneration package and benefits including:
A strong culture underpinned by values that are truly lived every day.
An environment that embraces learning and development of all employees.
Flexibility to work in the way that brings out the best in you.
The ability to do what you love, in an environment that supports you.
A focus on health and well-being.
Purpose of the role
As the Office Coordinator, you will be the first point of contact for the company in our Colombo office, providing team, visitor, and administrative support across the business.
This role requires you to work autonomously to manage the many activities required to make our Colombo office a thriving, efficient workplace.
Due to the nature of the role, it will be completely onsite 5 days a week, although we apply a flexible approach to enable you to attend to ad hoc personal matters from time to time.
Role Responsibilities
Visitor and guest relations
Maintain a tidy and organized reception area.
Manage access passes for staff and visitors.
Be aware of daily meetings and guest arrivals, greet guests, offer beverages for meetings, and direct them to the right person/room.
Coordinate with the TA team for new starters or interviews and make the necessary arrangements.
General administration
Answer, screen, and forward general incoming phone calls, providing basic information as needed; forward messages to the appropriate team member.
Distribute and scan company mail and coordinate all deliveries with couriers.
Assist with general administration matters as required.
Facilities, event management & transportation
Maintain relationships with building management, the building owner & suppliers.
Organize and maintain meeting rooms, preparing them before and cleaning up after meetings.
Supervise the cleanliness of the canteen and kitchen areas.
Weekly ordering of fruit and grocery supplies for the office.
Manage stock of general office items, including kitchen supplies and stationery.
Organize staff charity events or catering as required.
Support the annual marketing event calendar and identify opportunities for events.
Organize external events such as the Christmas Party.
Maintain confidentiality of documents and ensure proper disposal of unwanted documents.
Manage transportation roster for cab and airport transfers as required.
Procurement
Place orders and manage supplier queries.
Manage the warehouse/stock room, including receiving, dispatching, and inventory management.
Assist with regulatory audits related to ISO and financial audits.
Manage product return processes and warranty registrations.
Vendor Management & Administration.
Work Health & Safety
Represent the Colombo office on the Brennan Workplace Health and Safety ('WHS') Committee.
Fulfilling First Aid Officer and Fire Warden responsibilities (subject to appropriate training).
Keep the First Aid kit stocked as per WH&S requirements.
Ensure fire extinguishers are refilled regularly and required tests are conducted.
Brennan
is an equal opportunity employer.
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