Job Description:
Assistant to Regional Vice President, Latin America Sales
- Interface with high level executive customers; internal and external
- Manage calendar/agenda; set up of conference calls and meetings
- Arrange all travel, including air, hotel, ground transportation and transfers
- Coordinate participation in conferences and customer meetings during travel
Properly handle confidential information
- Additional assignments as requestedResponsabilidades e atribuições Office management
- Work closely and participate in the monthly calls with the IT department to ensure proper function of the office systems
- Manage all Brazil office expenses/purchases.
- Interact directly with Maringá (Travel Agency) and provide all support to all employees of Rio Office and other areas that uses Maringá to emit fly tickets.
- Manage all expenses related to Maringa
- Send a monthly report to Letty Palacios related to Maringá expenses.
- Helping financial area with all expensive related to Rio Office.
- Send all monthly invoices to Account Payable (light, condominium, Air Point, Conservice, etc.)
- Working directly with Recall Leadger and helping with all payments related to IBL and IBS.
- Event planning,assist the team with the coordination of in-house staff meetings, annual holiday party, etc.
- Visitor notification
- Office supplies & IT materials
- Work in liaison with other internal departments such as HR, IT, Marketing, Building management, etc.
- Coordinate maintenance and repairs to be made to the office
- Interface with cleaning company to maintain office presentable
- Coordinate office inspections when necessary
- Coordinate new hire and employee exit proceduresoOn board new employees, ensure space is ready, order office and IT material, access to the building, etc.oEmployee exit, the office manager oversees retrieving all company assets
- Support the team with any request and special projects.
- Coordinate local IT contractor
- Supervise Conservice Contractor (Célia)
- Help Facilities with Office project
- Give support to NOC / CGO ?
Office Management.
- Additional assignments as requested ?
related to the office.Requisitos e qualificaçõesSchool Education:
Admin Degree or similar (Business), Advanced English.
Report:
to Regional Vice President, Latin America Sales
Pretensão Salarial + Plano de saúde + Ticket + VT.Informações adicionaisFAVOR ENVIAR O CURRÍCULO EM PORTUGUÊS COM PRETENSÃO SALARIAL.