Officer, Logistics Emergency Response Team

JOB DETAILS
OFFICER, LOGISTICS EMERGENCY RESPONSE TEAM - (63)



Job Title


Officer, Logistics Emergency Response Team




Location


Global - GO (Primary)




Category


Emergency Response Unit




Date Needed By


8/1/2021




Program Description (Background)


International Medical Corps is a global humanitarian nonprofit organization dedicated to saving lives and relieving suffering through healthcare training and relief and development programs.
Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in areas worldwide. By offering training and healthcare to local populations and medical assistance to people at high risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated healthcare systems and helps bring them back to self-reliance.
When catastrophe hits, International Medical Corps is often one of the first humanitarian aid organizations on the scene providing rapid and effective aid that saves lives, reduces suffering, and promotes self-reliance.
International Medical Corps provides safe, timely, effective, efficient, equitable and patient centered care; offers needs-based response according to the context and type of sudden onset disaster (SOD) and/or outbreak in the affected nation; adopts a human rights-based approach to its response; ensures it is accessible to all sections of the population affected by the SOD and/or outbreak, particularly the vulnerable; and treats patients in a medically ethical manner.
International Medical Corps is accountable to patients and communities, host governments and ministries of health, and its organization and donors. International Medical Corps commits to a coordinated response under the national health emergency management authorities. International Medical Corps collaborates with the national health system, the clusters and the humanitarian community.
Selected personnel are on standby to deploy to a crisis within 48 hours. Personnel may deploy to new areas of operation or lend support to International Medical Corps teams already on the ground. International Medical Corps maintains a roster of volunteers and staff who have completed pre-deployment paperwork, orientation and training. The roster is updated on a regular basis. Through this expression of interest, applicants maintain professional profiles with International Medical Corps, so that information is complete and readily available for an emergency response deployment.
This position will support International Medical Corps' emergency response delivering outpatient clinical care to disaster-affected populations.
NOTE: Candidates applying to this position are indicating that they are interested in being considered for International Medical Corps' standby roster for emergency response. Roster members will be contacted only when there is an emergency-response need for which the responder is qualified. This position will not be compensated unless responders are deployed to an emergency response.




Job Description


JOB SUMMARY: The primary responsibility of the Logistics Officer is to support the delivery of all logistics related activities in the field during an emergency response, including supporting local procurement, stock management, fleet management, and infrastructure setup/demobilization.
To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation:
MAIN TASKS AND RESPONSIBILITIES

General duties

Maintains all logistics trackers during emergency response
Represents the organization to local suppliers
Ensures that all maintenance on supplies are carried out on a regular basis
Supports the activities of the Logistics Coordinator and Logistics Managers related to customs clearance, shipping/transportation, warehouse management, fleet management, and infrastructure.
Provides logistics support to the finance and programs team in compliance with International Medical Corps' standard procedures
Manages International Medical Corps' logistics documentation as needed per procedures



Procurement

Working on small and high value procurements that need HQ approval;
Buying items within local market for Program needs;
Conducting Market Survey for new categories (if needed) and for previously determinate ones to assess the current situation.
Interfaces with all International Medical Corps' personnel authorized to issue Purchase request and supports the completion of the procurement plan
Update Procurement Plan on weekly basis
Maintain online systems PTS, Vendor Catalogue and VRT
Maintain SharePoint (OneDrive) file and folders up to date, backup all Procurement Documentation accordingly.



Asset Management

Maintain the Asset List and provide Asset Management training if needed;
Update asset and handover lists regularly
Support the management of supplies and equipment including receiving of air freight or trucking, inventorying, warehousing, and distribution Follow procedures for the effective tracking of all equipment and supplies
Follow stock management process including documentation, reporting and control procedures to ensure proper maintenance and to verify periodically for auditing purposes



Fleet Management

Coordinate with the Drivers on any travel arrangements and reservations needed;
Arrange daily staff movement and utilize usage to be cost effective;
Ensure that all staff movements delivered without problems and drivers utilized accordingly;
Ensure WO match the drivers' logbook;
Follow and arrange accommodation needs for International staff.



Reporting

Compile and submit Field Site Monthly Quarterly Logistics Reports to Logistics Coordinator
Maintain the online systems we have to support our logistics processes
Coordinate timely and accurate reporting according to International Medical Corps and donor standards



General

Deployed personnel are expected to assist with the setup, maintenance and demobilization of the clinical spaces and base camp as required.



Policy Adherence

Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps
Adhere to the Code of Conduct, maintain humanitarian principles and respect international humanitarian law at all times.


Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.
Code of Conduct As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps' and donor compliance and ethics standards and adheres to those standards.
If this is a supervisory position, one must set an example of ethical behavior through one's own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps' policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.
Safeguarding It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.
Equal Opportunities International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.




Job Requirements


MINIMUM QUALIFICATIONS

Typically, a Bachelor's degree in Humanitarian Logistics, Supply Chain Management, International transport, business trade, or Humanitarian Supply Chain Management. Equivalent combination of relevant education and experience may be substituted as appropriate.
Typically, 3+ years of relevant experience in logistics within the field of supply chain management including procurement, tendering, contracting, clearance, transport, and warehousing, as well as fleet management, asset management, and distribution support, or equivalent combination of education and experience
Required previous field deployments; including at least three humanitarian emergency deployments and four international deployments; for a minimum of six weeks in length
Demonstrated experience and understanding of International Medical Corps logistics management practices and procedures preferred
Experience with donor specific procedures
Experience of Cost Point or other logistics software solutions is desirable
Experience preparing budget and accurate reports
Demonstrated ability to resolve operational critical challenges as they arise
Commitment and demonstrated skills to build national staff capacity in the areas of logistics
Organizational and problem-solving skills with analytic approach
Ability to integrate and work well within multi-ethnic and multicultural teams
Strong negotiation, interpersonal and organization skills
Proficiency with MS Word and Excel
Ability to read, write, analyze and interpret, technical and non-technical in English
Ability to effectively present information and respond appropriately to questions
Fluency in written and spoken English is required; Fluency in Spanish, French, Arabic is desirable





Additional Technical or Language Requirements


In addition to the responsibilities referenced above, candidates can expect to be living and working in austere conditions. Lifting moderately heavy objects from the ground, carrying a backpack for extended periods of time, and walking or hiking in remote locations may be necessary to perform these functions. International Medical Corps is a first responder to natural and man-made disasters and has a mandate of working in remote locations. The organization has a comprehensive security management policy and plan in place and is committed to doing everything possible within its remit to ensure safety and security. Notwithstanding, the mandate and programming choices of International Medical Corps require staff members who have a high degree of resilience, extremely decisive qualities and the ability to move fast.



CODE OF CONDUCT


As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps' and donor compliance and ethics standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report. If this is a supervisory position, one must set an example of ethical behavior through one's own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps' policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.


SAFEGUARDING


It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons.


EQUAL OPPORTUNITIES


International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.


MISCONDUCT DISCLOSURE SCHEME


All offers of employment at International Medical Corps are subject to satisfactory references and background checks. International Medical Corps participates in the Inter-Agency Misconduct Disclosure Scheme from the Steering Committee for Humanitarian Response (SCHR). In accordance with this, we will request information from an applicant's previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.


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