Procurement Associate, Consultant
Apply locations Brasilia, Brazil, The Fed. Republic
Time type: Full time
Posted on: Posted Yesterday
Job requisition id: JR107330
DEADLINE FOR APPLICATIONS 3 December 2024 - 23:59 - GMT -03:00 Brasilia Standard Time (Sao Paulo)
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability. ABOUT WFP The World Food Programme is the world's largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.
At WFP Brazil, we are looking for talented professionals to provide coordination, administrative services and research to support the efficient and effective procurement services. As Procurement Associate, you will work under the general supervision of the Centre´s Director and report directly to the Finance Officer.
Duties and Responsibilities Accountabilities: Within delegated authority, the Procurement Associate will be responsible for the following duties:
Provide operational coordination and administrative services, to support procurement projects and activities, following standard processes and contributing to the effective procurement of goods and services.Identify and recommend potential suppliers, and compile data/documents to support the selection of suppliers, ensuring standard processes are followed.Review, record and prioritise purchasing requests, and provide support to requisitioners, in order to support the procurement of appropriate goods and services, at lowest cost to WFP.Contribute to negotiations with new suppliers on terms and conditions of orders, alongside a senior officer, in order to obtain the best terms and lowest costs for WFP.Prepare Purchase Orders, contracts and any supporting documentation for approval by the appropriate stakeholder, and approve purchases within delegated authority, to enable the swift purchase of goods and services.Resolve issues related to delivered goods, using initiative, liaising with all parties and following standard processes, to ensure timely and accurate resolution of problems.Research, collect and analyse data in order to produce reports to enable informed decision-making and consistency of information presented to stakeholders.Manage updates and further develop databases and records, to ensure information is accurate, organised, and available for others to access, and supports reporting requirements.Maintain relationships with internal counterparts, to support the alignment of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.Support colleagues and stakeholders providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines.Backstop Support Services staff and perform related duties.Act as Travel Associate alternate when needed.Minimum qualifications: Education: University degree in Administration or related areas or Completion of secondary school education and a post-secondary certificate in the related functional area.
Experience: Demonstrated familiarity with locally purchased goods/services.Experience conducting supplier research and coordinating with retailers, wholesalers and traders.Demonstrated knowledge of procurement processes and linkages with other operations.At least 3 years of professional work experience in the field of procurement/supply chain and operational activities.Knowledge: Experience utilizing computers, Microsoft package, especially spreadsheets.Experience with ERP systems.General knowledge of UN system administration/procurement policies, rules, regulations and procedures will be considered an asset.CIPS certification is desirable and considered an asset.Language: Fluency in both oral and written communication in Portuguese and English.
The candidate must have Brazilian Nationality or be legally authorized to work in the country.
Remuneration package: For this position, the incumbent is entitled to a gross monthly salary of BRL 10,712.19. The contract includes a co-participative international health insurance plan to the employee and dependents (spouse and children).
REASONABLE ACCOMMODATION WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey.
NO FEE DISCLAIMER The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process.
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