Production Administrative Assistant

Position responsibilities: Assist Project Managers with certain aspects of the life-cycle of all language/translation projects (place and set up jobs; contact linguists, set up deadlines and negotiate prices)Juggle multiple tasks and priorities simultaneously in a fast-paced environmentMaintain the database and spreadsheet updatedFormatting using .Doc, .PDF, and .Xls files; importing images from PDF files to Word document, etc.Billing; contacting linguists toresolve issues such as invoice/word count discrepancies; data entryOrganizing documents; scanning hard copies onto the network; printing files for big jobsComplete administrative tasks including project set-ups, creating purchase orders, creating and tracking schedules for individual projects and departmentLiaise with sales staff to ensure all projects are submitted properlyAssist Department Manager to ensure all projects are assignedSome specs:Setting: On-site (from the office in Itaim Bibi, São Paulo)Schedule: Mon - Fri, 10 am to 7 pmEssential skills and experience required: Excellent written and verbal English communication skills, other languages would be an assetUniversity Degree (preferably in linguistic/translation related studies)Detail orientation with the ability to multitaskExcellent problem solving and analytical skillsIndependence in carrying out assigned tasksAbility to work under pressureIn order to apply, please submit your CV in EnglishBy applying, I confirm I have read and accept TransPerfect's Privacy Policy: https://www.Transperfect.Com/about/data-privacy-recruiting