Project Assistant (Office Based)

Job Identification : 21902

Locations : Brasilia, Brazil

Posting Date : 11/06/2024, 05:31 AM

Apply Before : 11/20/2024, 10:59 PM

Job Schedule : Full time

Agency : UNDP

Grade : NPSA-4

Vacancy Type : National Personnel Service Agreement

Practice Area : Management

Bureau : Regional Bureau for Latin America and the Caribbean

Contract Duration : 6 months

Education & Work Experience : Bachelor's Degree - 1 year(s) experience OR High School certificate- 4 year(s) experience

Required Languages : Portuguese, English and Spanish

Desired Languages : French

Vacancy Timeline : 2 Weeks

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions.
Taking a 'leave no one behind' approach to our diversity efforts means increasing representation of underserved populations.
People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination.
All selected candidates will, therefore, undergo rigorous reference and background checks.

Duties and Responsibilities

Provides administrative support to the SSC projects focusing on achievement of results such as ensuring proper support to learning activities and performance management.
Support the preparation and update of project work plans, budgets and briefs and other documents as necessary.

Support projects monitoring activities; Perform administrative tasks related to projects implementation; Provide logistical support for Project Board meetings, workshops, and other meetings as tasked by the project manager, including the preparation of meeting minutes; Maintain up-to-date files and records of project documentation.

Support the timely preparation and submission of progress reports, project reviews, financial reports, audit reports, programme evaluations, and any other required project reports; Assist in projects financial resources management, human Resources Management, efficient procurement, and logistical services; Support forward-looking information and communication management.

Creation of requisitions in Quantum for projects, register of goods receipt in Quantum and undertake other project related Quantum transactions; Process travel arrangements related to projects; Articulate and follow-up, daily, with project partners and donors, to support smooth implementation of project, including other UN Agencies and UNDP Country Offices.

Support the formulation and implementation of South-South and Triangular Cooperation Programme Activities and Strategies; Perform any other tasks assigned by the supervisor.

Supports knowledge building and knowledge sharing in the CO and assigned project focusing on achievement results such as participation in the trainings for the operations/projects staff on programme;

Contributions to knowledge networks and communities of practice.
The key results will support the efficiency and effectiveness in the implementation of the projects, in accordance with UNDP policies and procedures and donor requirements.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the project.

Institutional Arrangement : The Project Assistant will be directly supervised by the Project Manager.

Competencies

Core Competencies:

Achieve Results:

LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.

Think Innovatively:

LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.

Learn Continuously:

LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.

Adapt with Agility:

LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.

Act with Determination:

LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.

Engage and Partner:

LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.

Enable Diversity and Inclusion:

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.

Cross-Functional & Technical Competencies:

Business Management/Project Management:

Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals.

Business Direction & Strategy/Strategic Thinking:

Develop effective strategies and prioritised plans in line with UNDP's mission and objectives, based on the systemic analysis of challenges, opportunities and potential risks.

Business Direction & Strategy/Partnerships Management:

Build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies.

Business Development/Knowledge Facilitation:

Ability to animate individuals and groups, internally and externally, and to design and facilitate activities, to share and exchange knowledge, information and ideas.

Ethics/UN policy knowledge ethics:

Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity.

Required Skills and Experience

Min.
Education requirements:

Secondary education (Complete Education at High School Level) is required.

University degree (Bachelor's degree) in Administration, Economics, International Relations, International Cooperation, Social Sciences, Biological Sciences, Agricultural Sciences, Engineering or related areas will be given due consideration, but it is not a requirement.

Min.
years of relevant work experience:

Minimum 4 years (with Secondary education) or 1 year (with Bachelor´s degree) of relevant professional experience in identifying, preparing, executing and/or monitoring international cooperation projects or in international organizations;

Required skills:

Ability to take responsibility and work under pressure.
Excellent analytical and problem-solving skills; Strong experience and ability to work in a team and actively seek networking.

Desired skills in addition to the competencies covered in the Competencies section:

At least 2 additional years of relevant experience in identifying, preparing, executing and/or monitoring international cooperation projects or in international organizations, in addition to the mandatory experience.
At least 1 practical work experience related to South-South and Triangular Cooperation Projects; Technical knowledge of South-South and Triangular Cooperation and related matters; Experience in participating and/or organizing international events.

Required Language(s):

Fluency in Portuguese, English and Spanish.
"Working knowledge" in French is desirable;

Disclaimer

UNDP reserves the right to select one or more candidates from this vacancy announcement.
We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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