Job Description (Roles and Responsibilities) 1
**Main Purpose of Job**:
Provide operational support at the front desk controlling staff and visitor's access, switchboard, answering telephone enquiries and administrative duties as advised by the Corporate Services Section. Support the Security and Consular teams.
**Roles and Responsibilities**:
- Purchase, control and organization of stationery.
- Requisition of purchase orders.
- Receipt of invoices and initiation of payment process on the system.
- Update telephone lists.
- Update emergency contacts list.
- Update Crisis tree.
- Distribution of mail.
- Other admin tasks according to the team needs.
- Operate the Consulate switchboard, alarm systems, public announcement system
- When applicable, Consular and UKBA callers guidance)
- Deal with official visitors at reception
- Organize, lock and secure Reception areas
- Support Corporate Services Team with general administrative duties (e.g. partnership guide, FCDO returns, etc.).
Support Consular Team by orienting visitors (specially British Nationals) seeking information
- Mailing and invoice sift.
- Support internal and external clients with travel, accommodation and transport information and procedures (e.g. hotel and taxi booking).
- Update the organogram
- Translate documents
Essential qualifications, skills and experience 1
- At least 1 year experience in administrative role;
- Excellent communication skills, both written and oral, in English and Portuguese;
- Excellent engagement and customer service skills
- Able to multitask and prioritize.
- Strong team-working skills
Desirable qualifications, skills and experience 1
- Previous experience in working for a diplomatic mission is an advantage.
- University-level education/degree or ongoing studies.
- Required behaviours 1- Communicating and Influencing, Delivering at Pace, Managing a Quality Service, Working Together Application deadline 1
- 28 April 2024
Grade 1
- Administrative Assistant (AA)
Type of Position 1
- Full-time, Fixed Term
Working hours per week 1
- 36
Duration of Post 1
- 6 months
Region 1
- Latin America and Spanish speaking Caribbean
Country/Territory 1
- Brazil
Location (City) 1
- Rio De Janeiro
Type of Post 1
- British Embassy
Number of vacancies 1
- 1
Salary Currency 1
- BRL
Salary 1
- R$ 4.852,56 monthly
Start Date 1
- 12 April 2024
Other benefits and conditions of employment 1
**Learning and Development Opportunities**:
Our strong L&D offer includes access to a range of Learning and Development opportunities with in-house and e-learning; regional L&D fund, shadowing and mentoring opportunities; masterclasses from experts and opportunities to get involved in the Foreign, Commonwealth and Development Office corporate agenda across our global network. You will get to work on real world topical and international issues, which means that no two days are the same.
The organization is committed to offer an excellent work environment ensuring we have a diverse and inclusive workforce.
**Working Patterns**:
Working hour per week: 36 hours (Mon - Thu: 8:30am to 4:45pm; Fri - 8:30am to 4:30pm)
Additional information 1
- The period of probation for this role in 3 months.
- The Brazil Network offers an attractive working environment and a monthly remuneration package for this role of R$ 4,852.56
- Other Benefits: The British Consulate Network offers a strong benefits package. This package includes generous vacation and leave time, meal voucher, flexible working patterns, and enriching learning and development opportunities. Eligibility to work and live in Brazil is required.
