Founded in 1896 and set in the beautiful KwaZulu-Natal Midlands, Michaelhouse is a leading Anglican Independent senior Boarding School for boys from Grade 8 to Grade 12
We are looking for a Receptionist to join the Michaelhouse community commencing in January 2025. This is a varied position and will require the skills of a competent, deadline-driven multi-tasker. This role is essential in ensuring the smooth running of the main reception desk and performing a variety of administrative tasks, including administrative support to the Financial Director. We are looking for an organised, detail-orientated professional, with excellent administrative and interpersonal skills, who exudes a positive energy with a "can-do" attitude.
ACCOUNTABILITIES INCLUDE, INTER ALIA: Manage reception area of the School including greeting visitors and directing them as necessaryProvide daily operational, administrative, and secretarial support to the Financial DirectorAssist with communication to all stakeholders including BOG, Trustees, parents and staffAdministration functions include:Calendar managementAssistance with management reportingEvent administration, organisation and coordinationVenue, catering and accommodation booking for meetings/ workshopsAssisting with booking of travel/ transportPreparation of Payment Request Forms (PRFs) for paymentsVarious printing, filing and other related administrationAssist with general school administration as well as half-term and holiday reception cover as required.REQUIREMENTS: QUALIFICATIONS, KNOWLEDGE & EXPERIENCE Matric with further studies is preferableA relevant administrative qualification or certification is advantageousAt least 5-years previous experience in an administrative, finance or PA-type roleWell-developed computer skills specifically MS Office knowledge: Outlook, Word, Powerpoint and Excel, data-capture and database managementCHARACTERISTICS: Well-developed organisational and time management skillsMulti-faceted administrative skillsAccuracy and attention to detailCommitment to confidentialityExcellent interpersonal skills to develop purposeful working relationships with a variety of stakeholdersAble to manage pressure and deadlines timeously and effectivelyService-orientated, with a calm and professional mannerA proactive team-player who is able to take initiativeProven ability to multi-task, work flexibly, prioritise and planIMPORTANT CONDITIONS: Benefits include: Company contributions to Medical Aid and Pension Fund and 30 days annual leave to be taken during school holidays.The requisite working hours are 07h30 – 16h00 Monday to Friday.Due to the nature of the role, it will be a requirement, on occasion, to work after hours and Saturdays for school events, or weekends for festivals as necessary.As accommodation is not provided onsite, this position would be best suited to someone with their own transport and already resident within reasonable travelling distance of Michaelhouse.Only suitably qualified candidates will be considered. An application will not in itself entitle the applicant to an interview. Michaelhouse reserves the right not to make an appointment. Closing date for applications: 16 September 2024 Michaelhouse is committed to transformation and in accordance with our Employment Equity Plan preference shall be given, but not limited to, candidates from the designated groups. Protection of Personal Information (POPI) Disclaimer: Michaelhouse is committed to ensuring confidentiality of personal information. By applying for this position and submitting your personal details and CV, you acknowledge acceptance of this disclaimer. Your information will be used for the sole purpose of recruitment of the listed vacancy and any required statutory reporting. All reasonable measures will be taken to protect the information of applicants.
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