Main Purpose:Provide support to both internal and external clients, performing various administrative functions to ensure the smooth operation of the office's daily activities.Knowledge Skills and Abilities, Key Responsibilities:Key Responsibilities: Welcome and attend to visitors, managing supplier access.Offer efficient phone and in-person service, ensuring proper distribution and resolution of inquiries.Coordinate the sending and distribution of internal and external correspondence.Assist the company CEO.Coordinate travel arrangements, including flight bookings, transfers, and hotel reservations.Organize meeting rooms and video conferences (Webex).Manage purchase orders, payment follow-ups, and budget control.Arrange breakfasts, lunches, and snacks (as needed) and coordinate catering services.Monitor office supply stocks and place orders to ensure adequate availability.Act as the main point of contact for queries, providing effective solutions.Deliver a friendly and professional service that reflects our values of customer satisfaction.Knowledge and Skills: At least 2 years of proven experience in similar roles.Advanced level of English.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).Full-time availability, 100% on-site (Palermo).Excellent interpersonal skills and ability to work in a team.Experience in budget control (desirable).Familiarity with management programs such as CRM, Oracle, SAP (desirable).Key Relationships and Department Overview:We are an Equal Opportunity Employer and take pride in a diverse workforce.
We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, colour, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or handicap, disability, or any other legally protected status.
About UsAt the heart of global supply, Trafigura connects vital resources to power and build the world.
Through our Metals and Minerals, Oil & Petroleum Products and Gas, Power and Renewables, commercial divisions, we use infrastructure, logistics and financing to connect producers and consumers, using our deep understanding of the markets we serve to make supply more efficient, secure and sustainable.
We are accelerating our investments in renewable energy, including hydrogen, ammonia and other low-carbon energy technologies required for the transition to a low carbon future.
We are committed to responsible business practices and we work with our stakeholders to improve environmental and social standards, bringing greater trust and transparency to global supply chains.
A career at Trafigura offers a gateway to working on some of the most exciting challenges of a rapidly changing world – from helping to optimise supply chains to developing infrastructure and new markets.
In a culture that is founded on openness and energy, our people work as part of a multinational, globally connected team and thrive in a fast-paced environment where they can nurture and commercialise bold ideas.
Everyone has a voice and is empowered to collaborate across geographies and disciplines to help shape our business and the wider world.
We know the importance and value of diversity in our business and we invest in attracting, developing and retaining talent from all backgrounds.
Founded in 1993, Trafigura is one of the largest independent employee-owned commodities groups in the world with over 12,000 people working across more than 60 offices.
The Trafigura Group owns global multi-metals producer Nyrstar; fuel storage and distribution company Puma Energy; and joint ventures Impala Terminals, a port and logistics provider, and Nalo Renewables, investing in wind, solar and battery storage projects.
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